Understanding the Self-Reported Student Academic Record (SSAR/SRAR): A Guide for Students and Families

The college application process is filled with steps that require attention to detail, and one key element for many students is the Self-Reported Student Academic Record (SSAR/SRAR). If you're hearing about this for the first time or feeling unsure about how it works, don’t worry! We're here to help you understand what the SSAR is, why it matters, and how to complete it accurately.

What Is the SSAR?

The SSAR is an online platform where students provide detailed information about their high school academic records. Instead of sending an official transcript during the initial college application phase, students self-report their grades and coursework. This system streamlines the admissions process for colleges, helping them evaluate applications more quickly.

However, accuracy is critical. If you’re admitted, the college will compare your self-reported record to your official high school transcript, so it’s essential to get everything right.

Why Do Colleges Use the SSAR?

Colleges use the SSAR to save time and resources during the application review process. By having students input their information, admissions teams can focus on reviewing applications without waiting for transcripts. This is especially helpful for large universities receiving thousands of applications.

It’s worth noting that not all colleges use the SSAR, so check each school’s admissions requirements carefully (link to college list).

How Do Colleges Use the SSAR?

Colleges that use the SSAR often recalculate your GPA to ensure consistency and fairness in their admissions process. This is done in two key ways:

1) By standardizing all applicants’ grades to a common grading and weighting scale, regardless of the policies at individual high schools.

2) They may determine their own recalculation criteria, such as focusing only on core academic subjects like math, science, English, social studies, and foreign language. This recalculated GPA allows colleges to emphasize coursework most relevant to their admissions priorities. Schools like the University of Florida, Florida State University, and the University of North Carolina at Chapel Hill are known to use recalculated GPAs as part of their evaluation process.

Student Example

*Note: High schools use various methods to weight classes, with some calculating it as an average and others applying an additional weight. In this example, we used the "add-on" method, where the unweighted average is calculated first, and then extra weight is added for honors and college-level courses to reflect their increased rigor.

Here is a common example of a student who has taken several AP and honors courses. While good overall, most of the A’s are in elective courses and the student received a C and 2 B’s in the core classes. Their overall recalculated GPA is lower than their high school weighted GPA. 

How to Boost My Recalculated GPA

To boost your GPA for schools that use the SSAR, focus on excelling in core academic courses, as these are often the ones used to recalculate your GPA. Here are some practical tips:

1. Take Challenging Classes: Enroll in honors, Advanced Placement (AP), International Baccalaureate (IB), Cambridge AICE, or dual enrollment courses whenever possible. These classes often carry additional weight in recalculated GPAs, which can help improve your overall standing.
2. Prioritize Core Subjects: Schools using the SSAR typically focus on grades in core areas like math, science, English, social studies, and foreign language. Make these subjects a priority when scheduling and studying. Use the Academic Plan Tracker below to help guide you.
3. Retake Courses if Needed: If you received a low grade in a core subject, consider retaking the class to replace it with a higher grade. This can help boost both your weighted and unweighted GPA.
4. Focus on Trends: Many colleges value an upward trend in grades, so even if your earlier years weren't perfect, strong performance in junior and senior year core classes can make a big difference.
5. Stay Organized: Keep track of your grades and courses throughout high school. Double-check your SSAR entries to ensure they're accurate and reflect your strongest academic achievements.
6. Seek Support: Work with your teachers, counselors, or tutors to strengthen areas where you're struggling. They can help you better understand challenging material and improve your grades.

What Information Do You Need for the SSAR?

Before sitting down to complete your SSAR, gather the following:

1. Your High School Transcript: This should include all courses you’ve taken and grades you’ve earned from 9th through 12th grade.
2. Details on Advanced Coursework: Note if you’ve taken honors, Advanced Placement (AP), International Baccalaureate (IB), Cambridge AICE, or dual enrollment classes.
3. Course Levels and Credits: Make sure you understand how your school records credits and the weight given to certain classes, as these details may be required.
4. SSAR Website: To create an account at https://ssar.selfreportedtranscript.com/Login.aspx

Tips for Completing the SSAR

1. Be Accurate: Enter your grades exactly as they appear on your transcript. Colleges will verify this information later, and discrepancies can lead to serious consequences, including the loss of admission offers.
2. Follow Instructions: Each college might have slightly different requirements for how to fill out the SSAR. Pay attention to details like how to report pass/fail grades or courses taken over the summer.
3. Don’t Rush: Double-check your entries for typos or errors. An incorrect grade or course can cause confusion during the review process.
4. Save Your Work: Many SSAR platforms allow you to save and return to your record. Take advantage of this feature to review everything before submission.

Common Questions About the SSAR

1. What if I make a mistake?
   If you realize you’ve made an error after submitting your SSAR, contact the admissions office immediately. Most colleges allow updates, but it’s best to act quickly.
2. What happens if my grades change during senior year?
   Colleges will review your final transcript after graduation, so it’s important to maintain your performance. For the SSAR, report your grades as they stand at the time of submission.
3. Do all colleges use the SSAR?
   No, the SSAR is required by specific institutions, often large public universities. For other schools, you may need to submit your transcript directly.

Let Us Help You with the SSAR

Feeling overwhelmed by the process? That’s where we come in. Our team specializes in guiding students and families through every step of completing the SSAR. From understanding the requirements to double-checking for accuracy, we’re here to ensure your academic record is presented perfectly. Let us take the guesswork out of this important step so you can focus on what matters most—your future.

Final Thoughts

Completing the SSAR might feel like a daunting task, but it’s an important step toward your college dreams. By taking the time to ensure your self-reported record is accurate and complete, you’re setting yourself up for a smooth application process.

Remember, the SSAR isn’t just a form; it’s your academic story. Make sure it’s a story that reflects your hard work, dedication, and achievements throughout high school. And if you have any questions or need guidance, we’re here to support you every step of the way.

You’ve got this! Let’s make your college goals a reality.